Sending a file as a PC-FAX using the Facsimile style- Page 251

Brother MFC-4420C User's Guide

Quick Setup Guide

2014 Dodge Charger SRT Owner Manual

Table of Contents

Brother numbers

Register Your Product

Frequently Asked Questions (FAQs)

For Customer Service

Brother fax back system (USA only)

Ordering accessories and supplies

Notice - Disclaimer of Warranties (USA and Canada)

Compilation and Publication Notice

Brother® One Year Limited Warranty and Replacement Service (USA only)

Brother® One Year Limited Warranty and Replacement Service (USA only)

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)

Safety Precautions

To Use the MFC Safely

Choosing a Location

Quick Reference Guide

Sending Black & White Faxes

Receiving Faxes

Dialing Operations

Table of Contents

Using this Guide

Finding information

Symbols used in this Guide

Fax Test Sheet and Product Registration (USA only)

On-Line Registration (USA and Canada)

MFC Part Names and Functions

MFC-4420C control panel overview

Turning the MFC on and off

Turning the MFC off

Turning the MFC on

About fax machines

Custom features

Do you have Voice Mail on the phone line?

Why should there be problems?

How can you avoid possible problems?

Fax tones and handshake

ECM (Error Correction Mode)

Connecting the MFC

Connecting an External Telephone

Connecting an External Telephone Answering Device (TAD)

Recording Outgoing Message (OGM) on an External TAD

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting Telephone Wall Outlets

Installing MFC, External Two-Line TAD and Two-Line Telephone

Multi-Line Connections (PBX)

If you are Installing the MFC to Work with a PBX

Custom Features on Your Phone Line

Handling and using special paper

Recommended paper

Paper capacity of the Paper Tray

Paper specifications for the Paper Tray

Paper capacity of the Output Paper Support

How to load paper and envelopes

To load paper or other media

To load glossy paper

To load envelopes

3 On-Screen Programming

User-friendly programming

4 Initial setup

Getting started

Setting the Paper Type

Setting the Paper Size

Setting the Date and Time

Setting the Station ID

Inserting spaces

Making corrections

Repeating letters

Special characters and symbols

Setting the Ring Volume

Setting the Beeper Volume

Setting the Speaker Volume

Turning on Automatic Daylight Savings Time

Setting the LCD Contrast

˘˘˘Setting Tone and Pulse dialing mode

5 Setup Receive

Basic receiving operations

Choosing the Receive Mode

To select or change your Receive Mode

Setting the Ring Delay

Setting the F/T Ring Time (FAX/TEL mode only)

Printing a reduced incoming fax (Auto Reduction)

Receiving a fax at the end of a conversation

Advanced receiving operations

Operation from extension telephones

For FAX/TEL mode only

Using a cordless external handset

Changing the remote codes

Printing a fax from the memory

Setting up Polling Receive

Setting up Sequential Polling Receive

˘˘Telephone services

Distinctive Ring

What does your telephone company’s ‘Distinctive Ring’ do?

What does Brother’s ‘Distinctive Ring’ do?

Do you have Voice Mail?

Before you choose the ring pattern to register

Registering the Distinctive Ring pattern

Turning off the Distinctive Ring

Viewing Caller ID List

Printing Caller ID List

Automatic Transmission

Faxing A4 size originals from the scanner glass

Out of memory message

Manual Transmission

Sending a fax at the end of a conversation

Basic sending operations

Sending faxes using multiple settings

Color fax transmission

Manual and automatic fax redial

Dual Access (Not available for color faxes)

Real Time Transmission

Checking job status

Canceling a job while scanning, dialing and sending the original

Canceling a scheduled job

Advanced sending operations

Broadcasting (Not available for color faxes)

˘Delayed Fax (Not available for color faxes)

Delayed Batch Transmission (Not available for color faxes)

Setting up Polled Transmission (Not available for color faxes)

7 Auto Dial numbers and Dialing options

Storing numbers for easy dialing

Storing Speed Dial numbers

Changing Speed Dial numbers

Setting up Groups for Broadcasting

Dialing options

Access codes and credit card numbers

8 Remote fax options

Setting Fax Storage

Fax Forwarding/Paging

Programming a Fax Forwarding number

˘Programming your pager number

Setting your remote access code

Remote retrieval

Using your remote access code

Remote commands

Retrieving fax messages

Changing your Fax Forwarding number

9 Printing reports

MFC settings and activity

Customizing the Transmission Verification Report

Setting the Fax Activity Report Interval

Printing reports

To print a report

10 Making copies

Using the MFC as a copier

Single or multiple copies

Out of memory message

Using Copy Options key (Temporary Settings)

Changing the default copy settings

Color Adjustment

Legal limitations

11 Walk-Up PhotoCapture Center™

PhotoCapture Center™ requirements

Getting started

Printing the Index (Thumbnails)

Printing images

Changing the settings for printing images

˘Menu selections

Number of Copies

Paper and Print Size

Color enhancement (True2Life®)

Changing the default settings

Color enhancement (True2Life®)

Understanding the Error Messages

˘Using PhotoCapture Center™ from your PC

Using PhotoCapture Center™ for scanning originals

12 Using the MFC as a printer

Using the Brother MFC-4420C printer driver

Choosing the right type of paper

How to print your document

˘Simultaneous printing and faxing

Clearing data from the memory

Checking the Print Quality

13 Printer driver settings

Printer driver settings

How to access the printer driver settings

Bi-Directional Printing

Near Edge Print

14 How to scan using Windows®

Scanning a document (For Windows® 98/98SE/Me and 2000 Professional)

TWAIN compliant

How to access the Scanner

Scanning a document into the PC

Scanning a whole page

PreScanning to crop a portion you want to scan

Settings in the Scanner window

Scan (Image Type)

Scanning a document (For Windows® XP only)

How to access the scanner

Scanning a document

PreScanning to crop a portion you want to scan

Brother Scanner Utility

Using the scan key

Changing the default color file format

Using ScanSoft® PaperPort® and TextBridge® OCR

Organizing your items in folders

Quick links to other applications

ScanSoft® TextBridge® OCR lets you convert image text in to text you can edit

You can Import items from other applications

You can Export items in other formats

Exporting an image file

15 Using the Brother Control Center for Windows® 98/ 98SE/Me/2000 Professional

Brother MFL-Pro Control Center

AutoLoad the Brother Control Center

How to turn off AutoLoad

Brother Control Center features

Auto Configuration

Scan to key operations

To access Scan to File Configuration screen

Scanner Settings

Destination folder

To access Scan to E-mail Configuration screen

Scanner Settings

E-mail application

Send to Options

Scan to OCR (Word Processor)

To access Scan to OCR Configuration screen

Scanner Settings

To access Scan to Image Configuration screen

Scanner Settings

Target Application

16 Using the Windows®-Based Brother SmartUI Control Center

Brother SmartUI Control Center

AutoLoad the Brother Control Center

How to turn off Auto Load

Brother Control Center features

Auto Configuration

Hardware Section: Changing the Scan to Button Configuration

Software Section

File attachments

Scanner settings

Scan to OCR (Word Processing program)

Scan to Graphics application (example: Microsoft Paint)

Fax setting (PC-Fax using the Brother Fax Driver)

Custom: User-defined buttons

Customizing a user-defined button

1. Select the Scan Action

2. Select Configuration for the Scan Type.

3. Select Scan Settings.

17 Using MFC Remote Setup

MFC Remote Setup

18 Using PC-FAX

Setting up user information

Outside line access

Address Book file

Facsimile style

Speed Dial setup

The Address Book

Setting up a Member in the Address Book

Setting up a Group for Broadcasting

Editing Member information

Deleting a Member or Group

Exporting the Address Book

Importing to the Address Book

Setting up a Cover Page

You can enter information in each field

Sending a file as a PC-FAX using the Facsimile style

Sending a file as a PC-FAX using the Simple style

19 Using the PhotoCapture Center™ from your PC

Using ArcSoft® PhotoPrinter® 4

Overview of basic steps

20 Using your MFC with a Macintosh®

Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ with Mac OS 8.6-9.2 or M...

Using the Brother printer driver with your Apple® Macintosh® (OS 8.6-9.2)

Using the Brother Printer Driver with Your Apple® Macintosh® (OS X 10.1/10.2.1 or greater)

Choosing page setup options

Printing a document

Choosing printing options

Sending a fax from your Macintosh® application

Setting up your Address Book

Adding a new Member

Adding a new Group

Using the Brother TWAIN scanner driver with your Macintosh® (For Mac OS 8.6-9.2 and OS X 10.2.1 o...

Accessing the scanner

Scanning an image into your Macintosh®

Scanning a whole page

PreScanning an image

Settings in the Scanner window

Business Card Size

Adjusting the Image

Color Sync Dialog

Scanner Profile

MFC Remote Setup (Mac OS 10.1/10.2.1 or greater)

Using the PhotoCapture Center™ from a Macintosh®

Using ArcSoft® PhotoPrinter® 4

Overview of basic steps

21 Important information

Standard telephone and FCC Notices

These notices are in effect on models sold and used in the United States only.

Federal Communications Commission (FCC) Declaration of Conformity (USA only)

Industry Canada Compliance Statement (Canada only)

Important safety instructions

22 Troubleshooting and routine maintenance

Troubleshooting

Printer Jam or Paper Jam

If you are having difficulty with your MFC

How to improve print quality

Cleaning the print head

Print Quality Check

Checking the ink volume

Packing and shipping the MFC

Routine maintenance

Cleaning the scanner

Replacing the ink cartridges

Product description

Photo Capture Center

Computer Requirements

Consumable Items

Remote Retrieval Access Card

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