Manually Entering Text; Receiving E-mail or Internet Fax; Start - Page 128

Internet FAX

 114

12

Manually Entering Text

Press Shift and 1 simultaneously to change into the “alphabet” dialling mode. 

You can use the Dial Pad to dial the E-mail address. For more information, see Entering Text on page 153.

Please note that also you can connect to the machine using a web browser and specify the E-mail address 
information through Web Based Management. See Web Based Management on page 107 for more 
information.

As you enter the Internet Fax address, the address will appear character by character on the LCD panel. If 
you specify more than 22 characters, the LCD panel will scroll the name to the left character by character. 
You can enter up to 60 characters.

1

Press Start to send the document.

After the document is scanned, it is transmitted to the Recipient Internet Fax Machine automatically via your 
SMTP server. You can cancel the send operation by pressing the 

Stop/Exit

 button during scanning. After the 

transmission is finished, the machine will return to standby mode.

Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often 
place a limit on the maximum E-mail size). You can enable the Limit Size of the Sent Mail feature. The 
machine will display 

Out of Memory

 when trying to send E-mail documents over 1Mbyte in size. The 

document will not be sent and an error report will be printed. The document you are sending should be 
separated into smaller documents that will be accepted by the mail server. You can enable this feature 
through the Web Management utility or the LAN function mode.

Receiving E-mail or Internet Fax

There are 2 ways you can receive E-mail messages:

■

POP3 receiving at regular intervals

■

POP3 receiving (manually initiated)

Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur 
at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) 
or you can manually poll the server by pressing the Shift + Start button.

If your machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you 
will see 

Receiving

 on the LCD panel followed by “xx E-mail(S)”. If you press the Shift + Start buttons to 

manually poll the E-mail server for E-mail print jobs and there are no mail documents waiting to be printed, 
the machine will display 

No Mail

 on the LCD panel for two seconds.

If your machine is out of paper when receiving data, the received data will be held in the machine's memory. 
This data will be printed automatically after paper is re-inserted into the machine. (For European, Asian and 
Oceanian machines, Memory receive must be switched “ON”.)

If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following 
error message will be printed: ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc 
If the received mail is too large, the following error message will be printed: E-MAIL FILE TOO LARGE. If