6-1. Receptionist Procedures; Making a reservation and signing in a visitor; Signing out a visitor- Page 74

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6

Reception Mode

6-1. Receptionist Procedures

The receptionist can prepare for visitors by using two different methods:

1.

Receptionist enters visitor information, issues badges, and 
signs in visitors as they arrive. Receptionist signs out visitors as 
they leave.

2.

If a host provides the receptionist with visitor information prior to 
their arrival, the receptionist can pre-enter the required visitor 
information (make a reservation). The receptionist will then 
have the option of either printing the badge prior to the visitor's 
arrival (and simply signing them in upon arrival) or waiting for 
the visitor to arrive to print the badge and sign them in. When 
the visitor leaves, the receptionist signs the visitor out.

Making a reservation and signing in a visitor

1.

Enter information in a visitor information form.

2.

Click the 

[Reserve]

 button.

3.

When the visitor arrives, select the visitor from the "Reserved"/
"Pre-registered" list.

4.

Click the 

[Sign In and Print Badge]

 button to sign the visitor in 

and print the visitor badge.

NOTE

• To print badge prior to visitor's arrival, select the visitor from the 

"Reserved"/"Pre-registered" list and click the 

[Print Badge]

 button. When 

visitor arrives, select the visitor badge ID from the list and click the 

[Sign 

In]

 button.

Signing out a visitor

1.

Select the visitor information from the "Signed in" list and click 
the 

[Sign Out]

 button.